The basic organizational structure of DTCE is based on inter-related work teams rather than departments to produce a flat agile and flexible organization that functions in an integrated fashion. Work teams exist both at the headquarters and field level with the former providing support services to the latter. DTCE has four headquarter teams to support the core field operations teams.


  Chief Executive Officer (CEO)

The CEO is the team leader for the office of the Chief Executive Officer and the DTCE management team. The CEO is responsible for DTCE results, operations efficiency, transparency and accountability before the board of Directors. The office undertakes overall supervision of DTCE operations. It evaluates DTCE performance on the basis of DTCE IME systems and proposes policy adaptations across time and policy differentiation in the territory.


  Information, Monitoring and Evaluation (IM&E)

The main objective of the DTCE IME system is to collect authentic data relevant to local governments and civil society, to generate statistics and analyze data from the operational information systems for aid to DTCE planning, execution and evaluation for the promotion of community empowerment at the local level. The DTCE Information, Monitoring and Evaluation (IME) system provides relevant, accurate, timely, and reliable information that is continuously updated. It develops a two-way flow of information from and to various actors and stakeholders.

IME also outsources the tasks of reporting filling, revision, and collection to contracted Civil Society Organizations (CSOs) at district level. This strategy also compliments DTCE's vision of enhanced community participation, empowerment, and citizen ownership. DTCE IME-CSOs collects and analyzes data essential for the promotion of community empowerment as well as evaluation of any mobilization campaigns. The responsibilities of the IME-CSOs are Ground Assessments, Documentation of the Orientation Meetings of Union Officials and local organizations and Evaluation of Capacity Building Events.

Information, Monitoring & Evaluation - Conceptual Flow of Activities



Information, Monitoring & Evaluation - IME Formats used in various activities



   
  Internal Audit

DTCE Internal auditing is an independent, objective assurance and consulting activity designed to add value and improve DTCE’s operations. It helps DTCE management to accomplish its objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of systems and processes through which the functions of DTCE are initiated, run, recorded, evaluated and reported. At DTCE Internal Audit Function comprises of an Audit Committee/Management Committee comprising of two members from DTCE Board of Directors and Internal Audit department supervise by Manager Internal Audit. Professional and trained staff is the core strength of DTCE Internal Audit Department.

DTCE Internal Audit supports compliance within the best practices framework in two significant ways. First, Internal Audit is integral component of the monitoring system. Second, its fieldwork results in a wide variety of information that is used to ensure and improve the awareness of and adherence to compliance requirements.

DTCE Internal Audit provides assistance to other departments through the conduct of audit related services including reviews, cost-effectiveness analysis, and implementation support. Internal Audit Department performs function parallel to these other department, providing an insight of the areas needing attention for improvement along with suitable recommendations.

  Finance Department

DTCE Finance Department is responsible for smooth operations of the organization. Finance department is mainly responsible for financial accounting, payroll, estimating and handling cash in- and outflow thus managing liquidity. Finance department is also involved in roles like management accounting, strategy involvement, management information systems and financial analysis.

At DTCE Finance department is working under the supervision of Manager Finance with direct reporting to Chief Executive Officer. Professional and experienced staff is working in finance department.

DTCE finance department is also responsible for documentation, recording business transactions in financial accounting software and the controlling of incoming and outgoing cash flows as well as the actual handling of the cash flows. This gives the financial department and the senior management useful tools to see how the company is performing at any given time. The finance department is also responsible for the payment of bills, wages and salaries and procurement of goods or services.

  Field Operations

The FOTs are the jugular vein of DTCE, facilitating the community empowerment project on ground in 6124 unions all over Pakistan with support from the headquarter teams. The teams are responsible for reaching out through strategic interventions to the local government, unions and CCBs as well as civil society organizations and activate their participation in development initiatives at grass roots level. The teams employ high level of motivation and community mobilization ensued by systematic follow up activities. The entire social mobilization process is generating a knowledge based learning cycle allowing for adaptation in policy and practice in the local government devolution model.

 
 

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